After submitting a job application, the waiting period can feel nerve-wracking. You're eager to know the status of your application and whether you have progressed to the next stage of the hiring process. Sending a follow-up email to inquire about your application status is an effective way to demonstrate your interest, initiative, and professionalism. In this comprehensive guide, we will delve into the art of checking the status of your job application via email. By following these expert tips and strategies, you can increase your chances of receiving a prompt and favorable response from potential employers.

Crafting an Effective Follow-Up Email

email follow up

When writing a follow-up email to check the status of your job application, it's crucial to strike the right tone and convey your genuine interest. Consider the following tips:

a. Be polite and professional: Address the recipient with a courteous salutation and maintain a polite and professional tone throughout the email. Use proper grammar, spelling, and punctuation to showcase your attention to detail.

b. Express gratitude: Begin the email by expressing gratitude for the opportunity to apply and reiterate your interest in the position. This shows appreciation and enthusiasm.

c. State your purpose clearly: Clearly mention that you are following up to inquire about the status of your application. Be concise and direct in your request.

d. Highlight your qualifications: Briefly summarize your qualifications and reiterate your suitability for the role. This serves as a reminder of your skills and can help jog the employer's memory.

e. Provide context: If there has been a significant amount of time since your application, briefly mention any updates or relevant achievements that have occurred since then. This helps keep your email current and provides additional information for the employer to consider.

f. End on a positive note: Conclude the email by expressing your continued interest in the position and your willingness to provide any further information if needed. Thank the recipient for their time and consideration.

Understanding Response Timelines

job application email

It's important to understand that employers receive numerous applications and may have a defined process for reviewing and responding to them. While you may be eager for an immediate response, it's essential to exercise patience. Consider the following response timelines:

a. Application confirmation: Upon submitting your application, many companies send an automated confirmation email. This email serves as an acknowledgment that your application has been received. However, it does not necessarily indicate the status of your application or guarantee a response within a specific timeframe.

b. Wait before following up: It's generally recommended to wait at least one to two weeks after submitting your application before sending a follow-up email. This allows employers sufficient time to review applications and shortlist candidates.

c. Tailor your timing: Consider the company's hiring process and any timelines mentioned in the job posting. Some employers may specify when they plan to start reviewing applications or conduct interviews. Use this information to gauge when it might be appropriate to follow up.

d. Follow-up intervals: If you don't receive a response after your initial follow-up email, you can send another follow-up after a reasonable interval of one to two weeks. However, be mindful of not becoming too persistent or annoying. Use your judgment to find the right balance.

Increasing Your Chances of a Favorable Response


To increase the likelihood of receiving a favorable response, consider the following strategies:

a. Personalize your email: Avoid sending generic follow-up emails. Take the time to personalize each email and address it to the specific person responsible for reviewing applications or the hiring manager. This demonstrates your attention to detail and genuine interest in the company.

b. Showcase continued interest: In addition to checking the status of your application, use your follow-up email as an opportunity to showcase your continued interest in the position and the company. Share specific reasons why you believe you are a strong fit and how your skills align with the company's values and goals.

c. Highlight relevant updates: If you have acquired new skills, completed relevant courses, or received any certifications since submitting your application, mention them in your follow-up email. This demonstrates your commitment to professional growth and reinforces your qualifications.

d. Leverage networking connections: If you have connections within the company or industry, consider reaching out to them for insights or potential recommendations. Networking can provide valuable information and increase your visibility within the organization.

Commonly Asked Questions

Should I follow up with every company I applied to?

It's generally recommended to follow up with companies that genuinely interest you and align with your career goals. Prioritize your follow-up emails based on the companies and positions that are most important to you.

How many follow-up emails should I send?

Sending one or two follow-up emails is typically sufficient. However, if you receive a response indicating that the company is still in the process of reviewing applications, you can choose to send additional follow-ups at reasonable intervals.

What if I don't receive a response after multiple follow-ups?

If you don't receive a response after multiple follow-ups, it's advisable to move on and focus your efforts on other job opportunities. It's possible that the company is no longer considering your application or has chosen other candidates.


Checking the status of your job application via email is a proactive step that demonstrates your professionalism, enthusiasm, and dedication to securing the position. By following the best practices outlined in this comprehensive guide, you can craft effective follow-up emails, understand response timelines, and increase your chances of receiving a prompt and favorable response from potential employers. Remember to be polite, patient, and proactive in your communication, and always tailor your emails to showcase your qualifications and continued interest. With these strategies in place, you'll be well on your way to obtaining the information you seek and potentially advancing in the hiring process.